Manager, Facilities

Posting ID: 
17-021-P
Position Details: 
Full-time, Permanent – Out of Scope position
Department or Branch: 
Currently located at Frances Morrison Central Library
Summary: 

Under the direction of the Director, Corporate Services and Facilities, the Manager, Facilities provides leadership and direction for all aspects of facilities management.  This includes health and safety, security, space management, custodial responsibilities, signage installations, utilities and communications infrastructure, construction and renovations as well as ongoing building and grounds maintenance for the nine buildings within the Saskatoon Public Library (SPL) system.

Duties: 
  • Manages and provides leadership for all aspects of facilities management, including overseeing the day-to-day operation and maintenance for the nine buildings and grounds within the SPL system.
  • Participates with the Executive Team in shaping corporate and strategic direction to respond to current and future challenges in relation to facilities management.
  • Works collaboratively with the Executive team to provide solutions to achieve strategic goals and objectives.
  • Manages, prepares and coordinates system wide construction and renovation projects, business plans and studies related to facilities management.
  • Responsible for evaluating and implementing strategic modifications to systems/ processes to create efficiencies and continually improve in alignment with the SPL Strategic Plan.
  • Develops, recommends and implements policies and procedures related to facilities management for SPL.
  • Plans, assigns, prioritizes, and schedules routine, preventative and emergency maintenance tasks for library buildings using a work order system.
  • Plans, directs, controls and introduces improvements in facility management, building operations, energy efficiency and equipment.
  • Develops project control cost systems, analyzes costs, recommends and implements the annual operating and capital maintenance budget for SPL.
  • Evaluates SPL systems, equipment and facilities to ensure adequate levels of services, including maintaining continuity of supply to meet the SPLs current and future needs.
  • Negotiates, manages and administers consultant contracts and agreements, prepares, reviews, recommends and establishes tenders and/or requests for proposals. 
  • Develops relationships and communicates regularly with contractors, the City of Saskatoon, co-workers, the public, government and regulatory agencies to schedule and coordinate work and share information.
  • Collaborates with engineers, architects and contractors to ensure quality of work and cost control.
  • Liaises with the Facilities Superintendents, Building Operators and Custodians currently assigned to SPL facilities.  
  • Ensures the health and safety of patrons and staff by ensuring all facilities are up to code and compliant with relevant legislation and keeps abreast of major trends and best practices in facilities management.
  • Supports and promotes a safe work environment and implements safety standards in accordance with the Occupational Health and Safety Act and Regulations, the Saskatchewan Employment Act, Part III Occupational Health and Safety, the Occupational Health and Safety Regulations and SPLs administrative Occupational Health and Safety policies and departmental procedures.
  • Responsible for developing and implementing security policies, protocols and procedures for SPL.
  • Represents management on the Occupational Health and Safety Committee.
  • Prepares written and oral reports in response to enquiries from the Director of Libraries and CEO, Executive Team and the public.
  • Ensures buildings are clean, maintained and in orderly condition.
  • Establishes and coordinates project teams as required while ensuring practical needs of project teams and liaisons are being met.
  • Performs other related duties as assigned.
Qualifications: 
  • Relevant post-secondary degree in facility management, mechanical engineering, architecture building operations or a related field.
  • A minimum of six years of progressively responsible project management experience in building trades, construction or facilities maintenance at a comparable facility. Experience in facilities management of public libraries would be considered an asset.
  • Possession of or ability to complete a BOMI Facilities management program within one year after the date of hire.
  • Current registration or eligible for registration in a relevant professional association.
  • Valid Project Management Professional Certification would be considered an asset.
  • Successful completion of the Occupational Health and Safety Practitioner course would be considered an asset.
  • Possession of, or ability to obtain, valid, recognized first aid and CPR certificates would be considered an asset.
  • Thorough knowledge of principles and practices of management applicable to facilities management, program planning and customer service.
  • Knowledge of building construction methods and equipment, preventative maintenance, HVAC systems, building management systems, as electricity and mechanics.
  • Knowledge of Occupational Health and Safety, accident prevention and a commitment to a safe work environment.
  • Knowledge and basic understanding of the budgeting process to assist in budget preparations and monitoring.
  • Must demonstrate a high degree of professionalism, diplomacy, sound judgment, and the ability to maintain confidentiality.
  • Demonstrated ability to resolve complex issues in a multi-disciplinary environment including conflict management, managing extensive work programs and delivering projects on schedule within budgetary constraints.
  • Demonstrated ability to establish and maintain effective working relationships with co-workers, external agencies and the public.
  • Demonstrated ability to communicate effectively, orally and in writing, including the ability to prepare and present complex technical reports.
  • Demonstrated ability to deal respectfully, courteously and tactfully with customers and resolve issues accordingly.
  • Ability to provide leadership and consultation through problem solving, consensus, stakeholder involvement and dialogue.
  • Ability to establish and maintain effective working relationships.
  • Ability to conduct research and technical investigations.
  • Effective interpersonal and communication skills and the ability to work professionally with staff, customers, contractors, external agencies and the public.
  • Analytical and problem-solving skills.
  • Ability to make sound decisions.
  • Advanced computer skills using word-processing, spreadsheet and other data-processing software.

Security

  • A current, acceptable Criminal Record Check is required.
  • A current, acceptable Vulnerable Sector Search is required.
Hours of Work: 
36.25 hours per week.
Remuneration: 
Pay Grade 9: $97,044.00- $114,026.64 per annum (2016 rates).
Closing: 
All applications must be received online by 4:30 p.m., March 24, 2017.